Moss Adams LLP Office Assistant in San Diego, California

We are currently seeking an Office Assistant. The Office Assistant has primary responsibility for office and records maintenance, processing incoming and outgoing mail, inventory of office supplies, some facilities duties, retrieval/scanning and storage of records and documents for various departments; binding and mailing financial statements and proposals; and providing clerical support for members of the office as needed. Additional responsibilities include: conference room and kitchen maintenance, assist office manager with staff relocations and set-up, and performing office errands.

Responsibilities:

  • Processes daily mail including receiving, sorting and distributing incoming and outgoing mail (certified letters, USPS, FedEx, UPS, etc.); track overnight deliveries

  • Heavy volume of copying and binding of financial statements, presentations and proposals; maintains inventory of supplies needed for binding; reviews work for quality and accuracy

  • Assists professional staff with the scanning of documents to PFx Engagement binders

  • Operates and maintains various office equipment; stocks paper in copy machines and printers daily; changes toner cartridges; maintains inventory of necessary toner for each copier, fax machine and printer

  • Maintains lunchrooms; supplies in the lunchrooms; bi-weekly refrigerator cleaning

  • Maintains training/conference rooms; work rooms and hoteling offices/cubicles; reviews training/conference room schedules for meetings and events and set-up accordingly

  • Assists Office Manager with responding to facility related requests and enter them into building office database for service

  • Provides relief receptionist support for lunch/breaks or absences; greet visitors; schedule conference rooms when necessary

  • File maintenance:

o Ensures file storage lists are accurate and files are easily accessible

o Sets up and maintains a variety of files and records

o Assists staff with File location and retrieval from off-site as necessary

  • Assists Office Manager with monitoring office/kitchen supplies

  • Special projects as needed

Qualifications:

  • High School Diploma/GED required

  • Minimum of 1 years of related experience required

  • Prior experience in a professional services firm preferred

  • Consistent punctuality and dependability

  • Exceptional customer service and interpersonal skills

  • Must have good verbal and written communication skills

  • Attention to detail and accuracy

  • Ability to manage multiple tasks and prioritize workload to meet deadlines

  • Exercise good judgment in maintaining information, records and reports.

  • Able to operate a multi-line phone system and all other office equipment

  • Basic knowledge of Microsoft Word, Excel and Outlook

Moss Adams brings more West to business. More than a location, it’s a way of doing business in which innovation thrives and optimism abounds. At Moss Adams, we’re excited by the greatness of possibility and the extraordinary potential for companies and individuals to prosper.

With more than 2,600 professionals across 20-plus locations in the West and beyond, we provide the world’s most innovative companies with specialized accounting, consulting, and wealth management services to help them embrace emerging opportunity.

Moss Adams is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.

Title: Office Assistant

Location: San Diego, CA

Requisition ID: 15591