Aerotek Executive Assistant in Deerfield, Massachusetts

World's third largest premium spirits company with annual revenues of $4.5 billion and a quest to become the fastest growing spirits player in the industry.

PURPOSE & SCOPE OF ROLE:

The primary objective of this role is to provide administrative, organizational and logistics support for the Chief Operating Officer and President North America. The Position requires a person who can prepare and handle sensitive and confidential information with maximum discretion and diplomacy. The position also requires a person with considerable initiative, independent judgment, a capability to manage multiple priorities, strong attention to detail, a highly developed customer service orientation and a proven ability to work across a global multi-cultural diverse organization.

DUTIES AND RESPONSIBILITIES:

  • Manage full schedule - anticipates and adeptly handle schedules, including meetings and conference calls coordination; prioritizes and accurately maintain calendars, vigilant in updating continually to ensure that all meetings, calls and commitments are current.

  • Manage all aspects of travel arrangements including international travel and visa applications, coordinating closely with the travel department/Concur, as needed and preparing related expense reports.

  • Coordinate meetings, including securing transportation, hotel reservations, meeting space (if needed), all food and beverage, AV needs and assist with arranging market visits (if needed).

  • Handle assigned projects with high touch service. This includes scheduling, preparing materials, working with outside firms where appropriate.

  • Assist in preparing presentation materials using Power-point, where required and under direction of the CCO and President

  • Travel to offsite meetings as requested.

  • Perform related duties as assigned which include, but is not limited to, timely and accurate expense reporting processing; budget preparation; preparing purchase requisitions; ordering products and services; maintaining department files; and ordering department office supplies.

  • Expected to keep an eye on your in-box over the weekend so that you are prepared Monday morning

  • Available as needed for urgent issues i.e. travel disruption, via text/cell phone when the CCO & President NA is traveling

KEY COMPETENCIES:

  • Has supported someone in a global/international role and has experience in planning travel around the globe.

  • Think globally and possess strong business acumen.

  • Demonstrated ability to deliver results, and be a master at complex problem solving.

  • Provide creative solutions.

  • Effective relationship builder with a strong customer-service orientation.

  • Strong attention to detail and accuracy.

  • Ability to uphold utmost confidentiality.

  • Execution excellence.

  • Ability to think proactively and turn ideas into actionable results

  • Working knowledge of multiple human resource disciplines a plus.

  • Manage multiple key stakeholders across the global business.

  • Be flexible and available to interact with employees at all levels.

About Aerotek:

We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at Aerotek.com.

Aerotek is acting as an Employment Agency in relation to this vacancy.

Location: Deerfield, Massachusetts

Posting ID: 6328169-1726

Pay Rate: US$85000 - US$90000 per year

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, genetic information or any other characteristic protected by law.